Lead Teacher Check List and Timeline 2017-01-25T23:22:19+00:00

Lead Teacher Check List and Timeline

BEGIN PLANNING WELL IN ADVANCE!


FOUR MONTHS BEFORE TRIP

  • Chaperones – Begin the selection process. Tremont recommends a 1:8 adult/student ratio including teachers. 

THREE MONTHS BEFORE TRIP

  • Schedule request form – Send it in and work with Tremont staff to develop your schedule.
  • Finalize student and adult numbers – Update Tremont with current numbers 90 days prior to trip. The group is responsible for a minimum payment of 90% of your 90 day  number when they attend. Inform Tremont of any changes after that point. Please read and fully understand the cancellation policy.
  • Transportation – Make arrangements, including trips away from Tremont, and verify pickup times. Be sure to have an emergency vehicle here.

SIX WEEKS BEFORE TRIP

  • Financial Aid Request – Complete and submit to Tremont.
  • Lessons, evening programs, and other duties Assign and plan with teachers and chaperones.  For a current list, please see our website. Distribute schedules.
  • Pre-visit activities – Watch one of our #SmokiesCOOL videos that relates to the lessons of your choice.

One Month BEFORE TRIP

TWO WEEKS BEFORE TRIP

  • Registration form  – Collect from parents and make copies to leave at Tremont.
  • First aid and medication distribution – Assign someone to be responsible for this area.
  • Students – Arrange teaching groups, table groups.
  • Table Captains – Assign one student from each table and one adult to help with each meal.
  • “What to bring” list – Go over with students, emphasizing appropriate clothing and gear for being outside. Plan for cold, wet weather.
  • Call us anytime if you have any questions: (865) 448-6709 or send an email to: mail@gsmit.org.