Lead Teacher Checklist and Timeline

Begin Planning Well in Advance!

Chaperones – Begin the selection process. Tremont recommends a 1:8 adult/student ratio including teachers.

Schedule request form – Send it in and work with Tremont staff to develop your schedule.
Finalize student and adult numbers – Update Tremont with current numbers 90 days prior to trip. The group is responsible for a minimum payment of 90% of your 90 day number when they attend. Inform Tremont of any changes after that point. Please read and fully understand the cancellation policy.
Transportation – Make arrangements, including trips away from Tremont, and verify pickup times. You must have an emergency vehicle on campus for the duration of your stay (this may be your bus).

Financial Aid Request – Complete and submit to Tremont.
Lessons, evening programs, and other duties – Assign and plan with teachers and chaperones. Distribute schedules.
Pre-visit activities – Watch one of our #SmokiesCOOL videos that relates to the lessons of your choice.

Registration form – Collect from parents and make copies to leave at Tremont.
Bulk order – Submit bulk order for Tremont’s Visitor Center Store. All payments should be made to the school.
Students – Arrange teaching groups and table groups.
Table Captains – Assign one student from each table and one adult to help with each meal.
Packing list – Go over with students, emphasizing appropriate clothing and gear for being outside. Plan for cold, wet weather.
Call us anytime if you have any questions: (865) 448-6709 or send an email to: [email protected].